A teacher crouched beside a student at his laptop in a bright modern classroom
MindAble Solutions LLC  ·  Job-embedded instructional coaching

Coaching
that holds.

Feedback the same day. One named coach. Tiers teachers actually exit. And the tools that make Monday possible.

0.49
What coaching moves instruction, in standard deviations
0.10
What it moves achievement at real district scale
70%
Of the effect that comes down to which coach you got
Same day
When our feedback reaches the teacher
What we do

Six things, done properly.

Assess the instruction

A six-strand observation rubric. Evidence written down beside every score. Never used for evaluation.

Evaluate the need

A six-domain readiness audit before we coach anyone — so the money lands on the right teachers.

Coach in tiers

MTSS logic for adults. Published entry criteria, published exit criteria, a decision every ten days.

Close the loop

Five clocks running at once: same day, 48 hours, ten days, monthly, quarterly.

Show the data

Student movement, teacher practice, and coach-level variance — the number nobody else publishes.

Hand over the tools

Four platforms built in-house, included. Differentiation, MTSS, K–3 reading, and the system above them.

The instructional model

The K–16 ITI Model.

Four phases of release, each paired with a defined role for the AI in the room — so technology never does the thinking the student was supposed to do.

A teacher mid-explanation beside a large classroom display
I Do
AI · Co-Pilot

The teacher thinks aloud. The model sits beside them and makes the second example on demand.

Students discussing at a collaborative classroom table
We Do
AI · Chauffeur

The class supplies the next move and corrects itself out loud. The model drives only where they point it.

A teacher working with a small group of young readers
They Do
AI · Carpool

Peers build it together and justify it to each other. The model is a member of the group, not its answer key.

A young student reading independently, finger tracking the line
You Do
AI · Caboose

The student produces alone at grade-level demand. The model follows behind and checks after.

The coaching cycle

Ten days. One target.

The category runs six-week cycles. A teacher can hold one change for two weeks, not two months.

Days 1–2Look

Full lesson watched with the district's own materials open.

Day 2Name

One strength, one target, one standard. Never two.

Days 3–4Model

The coach teaches the move in that teacher's own room.

Days 4–5Rehearse

Practised with the coach, not on the students.

Days 6–9Do

Four lessons solo. Two unannounced drop-ins.

Day 10Measure

Did it move? Continue, change, or change tier — in writing.

Tiered coaching

MTSS, applied to adults.

Districts tier students with entry and exit rules. Almost nobody tiers teachers. Here are ours, published.

Three school leaders reviewing data togetherLeadership

Principals & instructional leaders

A monthly calibration walk — coach and principal score the same lesson, then reconcile the difference.

CadenceMonthly
ExitOngoing
A teacher supporting a student at his laptopTier 1 · Universal

Every teacher in the building

Curriculum-embedded learning plus one observation and one same-day conversation each cycle.

Observed1 / 10 days
Caseload28 : 1
Two teachers in conversation in a school corridorTier 2 · Targeted

One named high-leverage practice

Exit takes three clean cycles and movement on a named student measure. Both, not either.

Observed2 / 10 days
Caseload12 : 1
A teacher working with a tablet while students learn nearbyTier 3 · Intensive

Non-responders and first-year teachers

Weekly, video-anchored, every lesson co-planned. If it still doesn't move, we say so in writing.

ContactWeekly
Caseload8 : 1
The feedback loop

Five clocks, running at once.

Same day

The conversation

One strength, one target, one rehearsal — before the teacher goes home.

48 hours

The write-up

Evidence quoted, strand scored, and the material needed to act on it.

10 days

The decision

Continue, change the target, or change the tier. Written down either way.

Monthly

The district report

Exactly the format the solicitation asks for, with attachments.

Quarterly

The evaluation

Guskey's five levels, scored honestly — including the one most reports skip.

Student data

The dashboard reports on us too.

Coverage, teacher practice, student movement — and coach-level variance, which no provider in this category publishes.

Coaching Impact DashboardSample view · illustrative data
Teachers in system
42
T1 28 · T2 10 · T3 4
Cycles closed on time
96%
▲ 8 pts
Same-day feedback
100%
Floor · 95%
Tier 2 exits sustained
7
▲ 3 this cycle
Teacher practice · % of observations at proficient or above
NowBaseline
Grade 3 oral reading fluency · words correct per minute
BENCHMARK 84 SEP · 61 NOW · 79
Coach-level spread · reported quarterly
The platform layer

Four platforms. Built here. Included.

None of them replaces the coach. Each removes the work that stops a teacher acting on the feedback they just got.

Every version of the lesson, in one pass.

What it doesIEP, 504, English learner and gifted versions at the same standard and the same depth — identical to students on the outside.

In coachingWe open tomorrow's real bundle and ask one question: do the supports lower the load, or lower the expectation?

What it gives backThe four hours of Sunday work that is the real reason differentiation doesn't happen.

Per-student bundle showing differentiation applied at the same depth of knowledge
Same standard · different scaffolds · nobody labelled in front of peers
Mastery by standard with per-student trajectories
Mastery by standard
AI vulnerability analysis of an assignment
AI-proofing
A modern public elementary school at golden hour
Mississippi · Wilkinson County

Written for a district the state is already reading.

Under state control since January 2026. Every file the district produces this year is more likely than usual to be read by somebody outside it.

648
Students enrolled
Reported Jan 2026
3
Schools
F
District grade, two years
High school D
C × 5
Needed to return
to local control
MCCRS

Every cycle names the standard code under work — and scores the task against that standard's demand.

High-Quality Instructional Materials

Coaching anchored to what the district adopted, framed by the state's rubrics and the Eight Elements.

Literacy-Based Promotion Act

Built backwards from the gate: Level 3 on the third-grade MAAP-ELA, two retests, five exemptions, seven-part reading plans.

MTSS & Teacher Support Team

Screening three times a year, Tier II every two weeks, Tier III weekly — documented as it runs, not rebuilt for review.

ESSA evidence

Every intervention carries its tier. Where the evidence is Tier IV — a rationale, not a result — we say Tier IV.

Federal compliance

2 CFR 200, ESSA, EDGAR, FERPA, Title VI & IX, Section 504, ADA. Records held five years past final payment.

Open item · MDE Micro-Credentials

The solicitation makes these a pass/fail screen, but MDE publishes no micro-credential programme under that name — Mississippi issues CEUs and semester hours for teachers, and the micro-credentials teachers do hold come from NEA through MAE. We will submit documentation of every credential the district identifies and certify we maintain it for the term. We do not claim a credential we cannot verify.

Dr. P. William Van Hickman
Dr. P. William Van HickmanFounder & principal provider
MindAble Solutions, LLC
The coach

Dr. P. William Van Hickman

A former teacher, superintendent, and principal at every level. A former Director of Education. An author. Nine graduate degrees and a doctorate.

He has run the classroom, the building and the district — elementary, middle and high school, then the central office. That matters here for one reason: a coach who has only ever coached optimises for the conversation. One who has also had to answer for the building optimises for the file, the timeline and the audit. Those are not the same product.

The coach named in the contract is the coach in the room. No rotation, no account manager, no substitute in November.

Graduate degrees
9 + Ed.D.
MS Educator Licence
262152
Class
AAAA
Valid through
30 Jun 2029
District
Superintendent & Assistant Superintendent
Central-office leadership across a large urban region; led its MTSS and PBIS reform
Building
Principal — elementary, middle and high school
Illinois and Missouri; chaired eligibility and IEP teams and answered for the files those buildings produced
System
Director of Education
Programme leadership and instructional oversight
2014–2024
School Psychologist
Jefferson County School District, Fayette, Mississippi — ten consecutive years, about sixty miles up U.S. 61 from Woodville
2016–present
Adjunct Professor & Doctoral Mentor
Capella University · fourteen years of graduate faculty appointments in total
2017–present
Co-founder
Mississippi Coding Academies, Jackson
2015
Graduate
Mississippi Superintendent Academy
Author
Three books
Including a category bestseller; national keynote and professional-development speaker
Engagement

Three ways in.

One all-inclusive day rate. Travel, mileage, lodging and materials absorbed, not billed. Rate card comes with the proposal.

Tier oneFoundations
  • Readiness audit with written report
  • Tier 1 coaching in one building
  • Quarterly on site, monthly virtual
  • Platform access for participating teachers
One building · one semester
Tier twoEmbedded
  • Everything in Foundations
  • Leadership tier plus Tiers 1–3
  • Weekly on-site coaching blocks
  • Impact dashboard, coach variance included
  • Full platform suite, district licence
One to three buildings · full year
Tier threeDistrict Transformation
  • Everything in Embedded, all schools
  • Board-ready monthly reporting
  • MTSS and Teacher Support Team review
  • K–3 reading-gate programme
  • Everything exported to the district at close
District-wide · multi-year
One-pagers

Four sheets, print-ready.

Capabilities Overview

The whole practice on one page — evidence, commitments, delivery model, credentials.

PDF

The Coaching Model

ITI, the ten-day cycle stage by stage, and the tier system with its entry and exit rules.

PDF

Mississippi Alignment

MCCRS, HQIM, the reading gate, MTSS, evaluation crosswalk and federal compliance.

PDF

The Platform Suite

What each platform does, how the coach uses it, and what the teacher has on Monday.

PDF
An empty modern classroom in late afternoon light
Start a conversation

Ask us for the number we'd rather not give you.

Ask any provider what their coaching produced in the district most like yours, at your scale, on the state test — and what the spread was between their best coach and their worst. We'll answer both in writing before you sign anything.

Email Dr. Hickman Take the one-pagers
MindAble Solutions, LLC
Phickman96@gmail.com (630) 359-7435
204 NE Country Lane
Lee's Summit, MO 64086
mindable-solutions.com